Executive Assistant, Programs

Raleigh, NC
Full Time
Entry Level

About the ACLU of North Carolina

Founded in 1965, the ACLU of North Carolina (ACLU-NC), an affiliate of the national American Civil Liberties Union, is a private, nonprofit, nonpartisan organization that works to create a more perfect union. Our mission is to realize the promise of the United States and North Carolina Constitutions for all and expand the reach of their guarantees.
Working in courts, the General Assembly, and in communities, we bring together litigation, legislative advocacy, communications, and organizing strategies to empower communities and achieve our objectives in major issue areas including criminal law reform, racial justice, LGBTQIA+ equality, reproductive freedom, and the rights of immigrants. With over 25,000 members and supporters across the state, the ACLU-NC has a staff of more than 20 people with an office in Raleigh.  

The Opportunity
The Executive Assistant, Programs provides comprehensive administrative support with the highest level of professionalism, confidentiality, and discretion for the Chief Program Officer and the Program Directors. This individual serves as the internal point person to assist in aligning the Legal, Policy, Advocacy, and Communications departments. The ideal candidate must possess exceptional organizational skills, excellent interpersonal skills, be proficient in the use of the latest technology, have experience working in the non-profit field with Program directors, and possess excellent customer service skills.  
The Executive Assistant, Programs supports the business and administrative operations of the Legal, Policy, Advocacy, and Communication team. In facilitation with the Chief Program Officer, this position aligns communication, meeting organization, and assist with projects as needed for the efficient functioning of the program departments.  
The Executive Assistant, Programs reports to the Chief Program Officer and works from our Raleigh office.  

Key Responsibilities
  • Provide administrative support for the Chief Program Officer including but not limited to scheduling and coordinating meetings with other Program directors and external partners, answering phone calls and other general administrative functions 
  • Support the day-to-day work, short and long-term priorities of the Chief Program Officer
  • Support the Chief Program Officer’s cross-functional work, serving as a conduit when appropriate
  • Maintain an organized system of tracking, monitoring and prioritizing tasks
  • Schedule and coordinate all internal and external meetings, keeping the Chief Program Officer informed of updates 
  • Assist with creating meeting agendas and following up with other team members as needed to keep projects moving forward 
  • Attend Program director meetings and other applicable meetings to assist with note taking 
  • Prioritize tasks for the Chief Program Officer as necessary  
  • Coordinates travel, including but not limited to conferences, meetings, and special events for the Chief Program Officer and Program Directors 
  • Provides coordination and logistical support for meetings with community partners, Legal Committee/Board members, co-counsel, and/or coalition partners for Program Directors and Chief Program Officer 
  • Support the Programmatic team by providing administrative assistance through document management and filing
  • As-needed logistical and/or administrative support for Chief Program Officer and Program Directors for major projects and events (e.g., conferences, speaking engagements, trials, hearings, convenings, meetings) 
  • Work collaboratively with all staff 
  • Performs other related duties as assigned 
To Be Successful in This Role, the Candidate Will Have
  • Proven ability to prioritize, work efficiently and meet deadlines  
  • Extremely detail-oriented with excellent planning and organizational skills 
  • Demonstrated ability to think several steps ahead and anticipate needs and challenges 
  • Ability to take initiative and work independently as well as within a team
  • Ability to handle confidential and sensitive information in a professional manner
  • Ability to manage multiple tasks simultaneously with superior verbal and written communications skills (experience writing and editing memos, reports, e-mails, agendas, minutes, etc.) 
  • Demonstrated awareness of our issue areas 
  • Proficiency in MS products (Outlook, Word, Excel, PowerPoint) 
  • Must be willing and available to work evenings and weekends according to meeting-related scheduling 
  • Valid drivers’ license and willingness to travel as needed to support major events or projects 

To Stand Out from Others, You Will Have:

  • Experience with one or more of the ACLU of North Carolina's strategic priority areas: racial justice, immigrants’ rights, criminal law reform, gender equity, reproductive freedom, or LGBTQIA+ equality
  • Commitment to work collaboratively and respectfully toward resolving obstacles
  • Experience managing a complex, confidential calendar for a principal and conducting administrative duties
  • Superior project management skills

What Else You Should Know

You are welcome here! The ACLU-NC is committed to an inclusive work environment that reflects the population that we serve. We are proud to be an equal opportunity employer and are committed to building an organization where all employees and North Carolinians can be proud. We eagerly anticipate applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, parental status, veteran status, or record of arrest or conviction.

Compensation

The full-time salary range for this position is $55,500. Excellent benefits include but are not limited to:  
  • Three weeks paid vacation at time of hire (increasing to four weeks after two years)  
  • 10 paid office holidays, 1 floating holiday, and winter recess (December 25-January 1)  
  • 10 paid sick days 
  • Hybrid work environment  
  • Generous medical, dental and vision insurance options for staff members, their dependents and spouse/domestic partner  
  • Flexible spending and dependent care accounts
  • Up to twelve weeks of paid medical leave 
  • Life and accidental death and dismemberment insurance  
  • Short-term disability and long-term disability insurance  
  • 401(k) defined contribution retirement plan with employer match  
  • Free on-site parking  
This is a position that is exempt from the overtime provisions of the Fair Labor Standards Act.   
The ACLU-NC/LF is a unionized employer, and the Executive Assistant, Programs position is part of the union bargaining unit. Salary and benefits are subject to a collective bargaining agreement. 

To Apply

Applications should include a cover letter that explains your specific interest in joining the ACLU-NC and addresses why, based on your experience, you will be an effective advocate for social justice in this setting. Your application should also include your resume along with your responses to the application questions. 

Applications may be submitted via this link (Executive Assistant, Programs - American Civil Liberties Union of North Carolina - Career Page (applytojob.com) and should include all materials outlined above. Please note that we will only be able to follow up with those candidates under consideration. Applications will be accepted and reviewed on a rolling basis beginning January 2024 until the position is filled.  

The ACLU-NC is an equal opportunity employer. We value a diverse workforce and an inclusive culture. Recognizing that strict minimum requirements tend to disproportionately discourage women and people of color from applying for jobs for which they would otherwise be competitive, we encourage all qualified individuals to apply -- especially people of color; women; people from low-income backgrounds; people with disabilities; people who identify as LGBTQIA+; and people who are formerly incarcerated or otherwise directly impacted by the criminal legal system.  





 

The ACLU-NC and the ACLU-NCLF is an equal opportunity employer. We value a diverse workforce and an inclusive culture. Recognizing that strict minimum requirements tend to disproportionately discourage women and people of color from applying for jobs for which they would otherwise be competitive, we encourage all qualified individuals to apply -- especially people of color; women; people from low-income backgrounds; people with disabilities; people who identify as LGBTQIA+; and people who are formerly incarcerated or otherwise directly impacted by the criminal legal system.

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